How to Generate Dozens of Evaluations Using Key Data in Excel
Whenever a team applies the same rubric to many records, spreadsheets usually become the review surface. BatchGPT helps you turn that spreadsheet into a repeatable evaluation workflow by scoring each selected row against one shared prompt.
Why Repeatable Evaluations Fit BatchGPT
If each row needs a score, a decision, or a short rationale based on the same rules, a prompt-driven Excel workflow can reduce manual effort while keeping the outputs visible for human review and follow-up.
How to Use the BatchGPT Excel Add-in for This Workflow
- Write the prompt that tells the add-in what to do with each selected cell value.
- Select the Excel cells or range you want to process. For larger datasets, work in clean batches of rows.
- Choose the output column and adjust optional settings such as reasoning effort or web search when the task really needs them.
- Click Generate so the add-in processes each selected cell separately and writes the result to the output column you chose.
- Review the results in Excel, refine the prompt if needed, and rerun only the rows that need another pass.
Prompt Example for Structured Evaluations
Make the rubric explicit so the reasoning stays consistent across rows.
Evaluate this record using the rubric below:
Return labeled output with:
- score (1-100)
- decision
- short_rationale
Rubric:
- Fit to the stated criteria
- Completeness of required information
- Risk or downside indicators
Rules:
- Keep the rationale under 30 words
- Do not invent missing dataSample input row:
A2: Vendor proposal includes 24-hour support, fixed pricing, but no implementation timeline.Sample output row:
score: 78
decision: review further
short_rationale: strong support and pricing clarity, but missing delivery timeline creates execution risk.
How to Keep Evaluations Useful and Auditable
The main risk in evaluation workflows is hidden reasoning. Ask the model to show just enough logic to support review.
- Define the scoring range, decision labels, and rubric directly in the prompt instead of leaving them implied.
- Return score and rationale together in one response block so reviewers can filter and inspect rows quickly.
- Use a sample set to calibrate strictness before you process a larger range.
- Rerun only the disputed or edge-case rows after refining the rubric language.
FAQ
Can I apply one rubric to many records?
Yes. That is one of the strongest use cases for BatchGPT because the same evaluation logic repeats row by row.
Can I make the outputs auditable?
Yes. Ask for a score, a decision, and a brief rationale in the same output block so reviewers can see why a row was classified a certain way.
Can I tune evaluation strictness?
Yes. Adjust the rubric wording, thresholds, and examples in the prompt, then retest on a sample before scaling up.
Is this a replacement for human approval?
No. It is best used to accelerate first-pass scoring and prioritization, with final review still handled by the responsible team.
Apply One Rubric Across Many Rows in Excel
BatchGPT works well when the evaluation rules are stable and the records are already in a spreadsheet. Set the rubric once, select the rows to process, and review structured scores and explanations inside Excel.
Get started!